Identify Common Queries: Analyze the most frequently asked questions or situations your team encounters. Create responses for these scenarios. Keep it Short and Clear: Ensure that each response is concise and to the point, avoiding unnecessary jargon. Include Personalization Tokens: Use placeholders for names, dates, and other personalized details to make the response feel tailored to each recipient. Regularly Update: Periodically review and update your canned responses to ensure they remain relevant and effective.